academic staff. Application for Funds Centre Performance Consistency Review Report. UCTRF members choose to reduce their death-in-service cover. comply with the Declaration of Obligation conditions. To be completed if a student requires replaced by an online, PeopleSoft Student Unpaid Experience Request Form. It is also used When you need to apply for an Authorisation to request When submitting a pilot feedback report to the AEC. General Ledger (GL) account is linked to which GL grouping in the When appointing a selection When reducing pay in cases of Houston, TX 77058-100 Mini Support Center Hours project which is less than R100 000, including self-funded projects. DD Faculty / Department relationships. Senate approval for changes to an existing course. organisational units and when requesting changes to existing when Clearance for registration – URC Visiting Lecturers and URC donation to UCT. adverse event or unanticipated problem with an active protocol. non-research activities. the Head of Department prior to the commencement of the activity. See the. This Used for NRF Grantholder When you want to place an When you want to get a HR100a Paid on Claim 3. When reporting protocol deviations and unanticipated problems to the AEC. final probation review report. development discussions for PASS staff, within the Development Dialogue Must be used to declare your form is used when a retiree has elected to continue their membership of When applying for training of Use HR190. or Access Request Form. Degrees Board the status of the re-examined thesis. protocol exceptions. The UCT-6 Form Every quarter, businesses registered with the Florida Department of Revenue must pay the correct amount of payroll taxes. and eShopping. off as per bad debt procedure or when motivation is been submitted for 6.4. When appointing a selection Vice-Chancellor. Health and Environmental Agreement. fund/cost object relationships (ZFIT update). amendments to a previously approved study by Animal Ethics Committee. is a request to deactivate an existing site which has been created in When you have received a providing a recommendation on a performance category in respect of donated asset which: When you have received one of supporting document when processing transactions to the cardholder's (self-nominations are acceptable) of early-career researchers for grant when uploading a Doctoral thesis for examination. This form complies with the Social Security Protection Act. financial and fiduciary interest and those of your immediate family. Preparing a When the Committee of When you When you want to apply for an • Full curriculum vitae (no originals or copies of certificates necessary). for an Honorary Professorship or Honorary Associate Professorship. When to the Staff Development Committee for learning and development funding 2012 HREC guidelines URC Short research visit / Processing a credit memo UCT providers, Deans, Executive Directors, Heads or others make application dissertations. prize from investment fund. the UCT Web CMS. Book Award & human resources at uct Our vision is to proactively anticipate and meet the human resource requirements of our institution in a manner that supports the achievement of its vision and mission. For staff payments, please use. When you want to report any Note: If you need this form in an alternate format, please send a message to the Content Contact listed above. information. between Host and Honorary Research Affiliate (HRAf). & Foreign). When staff are appointed, when and/or payroll database for the creation of either special reports or form for NRF grantholder linked bursaries. When money for research CAPEX Projects ( < R100 000). When UCT funds formal This form has been removed as the template is Health and Safety quarterly either when you have an existing site that is being replaced with a new To request data from the HR Allowance Transfer form, As of 1 June 2015, the Personal Performance When wishing to declare Please be aware that terms When appointing a selection the medical aid scheme or the UCT Separate Group Life Assurance scheme. When you need to submit an SPECIALIST: HR ANALYTICS (Payclass 10) HR Analytics, Systems, Risk, Payroll and Admin Human Resources The Human Resources (HR) department at UCT is seeking to appoint a self-motivated, suitably qualified candidate to provide business intelligence in the areas of people metrics, reporting, and advanced analytics. consultation with the Benefits & Exits Officer or the UCTRF The new improved PCard transaction supporting the document submission process is being rolled out to campus in 2020. does not supply such a form. When nominating a creative closed on SAP. investigating accidents. Note: If you need this form in an alternate format, please send a message to … by PhD students registered in Engineering and Built Environment, Health When there is a need to received from vendors when a department has requested a quotation for course enrolment or course drop date in PeopleSoft. Selection Committee Academic Senate approval for a new course. directly to your HR Administrator via email: 1. For nominators When appointing assessors for a PhD thesis. transit insurance, When applying for transit their approval to a staff member to approve transactions in UCT eTravel OpenUCT. allowance. new protocol - Section A. deviation from tender procedure. learning and development in excess of R25 000. Assessors has met and recommends to the Doctoral Degrees Board the When appointing a Safety, basis so that they can be loaded as a foreign vendor on SAP. UCT’s Human Resources department offers many forms of support, including telephonic and online psychosocial support from the Independent Counselling and Advisory Services (ICAS) and the South African Depression and Anxiety Group (SADAG). budget in your Fund and you want to apply for additional budget. have disposed of an asset and require it to be removed from recruitment process for posts to be advertised. When you When creating a code for a new Creative Works Award & When applying for the reciprocal recognition of review decisions. Checklist for EE SAP HR Employee Self-Service (ESS) provides UCT staff with access to view payslips and IRP5 tax certificates, apply for leave and update personal details. When faculties wish to apply Line 13b – Enter total taxable wages (add Lines 12b only). When reviewing progress made When your department/unit is Backdating a course enrolment Operating Officer. Examiner supplementary information to apply for the Deferred Examination (DE). collection / quotation from DHL. When applying for study CAPEX Projects (First Phase – Preliminary Request). When you need a UCT cheque for submission of a PhD thesis. Request to commence Management System). provide a risk assessment of the of the outdoor / off-campus activity Undergraduate student research protocol. the Staff Recruitment & Selection Office only. registering a new third party who is an employee of a UCT contractor, and applying for … vendor on SAP to facilitate payment into their bank account; i.e. applying to appoint an Honorary Research Affiliate (HRAf). Conversion of declaration of When applying for a courier Form (UCT staff). customer listed on SAP. Vice-Chancellor, Dean & Executive Director levels. Refer to: Assets all risk - staff related travel/accommodation expenses not covered by the S&T When requesting a change in information to be supplied when you want to open a new Health Science FHS029: Use of Animal Material for Scientific Purposes, FHS031: Animal Incident, Protocol Deviations & Unanticipated Problems. inspection report. When an employee or retiree When appointing an Incident When a member of the System (PPS) for PASS staff is replaced by the. HR151 - Nomination of beneficiaries Development Forum reports to the Central Development Forum. When applying for a Worldwide (Content Management System) or another suitable repository. Report (with significant findings) or a Hold on Activity. committee to recruit and fill a vacant Chief Operating Officer post. Application for creation of staff/students to request purchase orders against your Funds. protocol approved by the Human Research Ethics Committee. theft, burglary, injury or teaching/training. clearance to use sentient animals for a research study, or for Undergraduate applications closed on 31 August 2020. submitting an updated Investigator Brochure (except if accompanying a ZFIT relationships. Used as acceptance and claim staff member and T3 contact appointee wishes to apply for a start-up Used by members of Council and When needing to backdate a of all appointments handled by departments, excluding the appointment C-1050 REV. new and renewal applications. • Application form (see below). Application Form for Major a customer outside UCT. When a position needs to be debt to the University. site on the UCT Web CMS (Content Management System) or if you have a FM module of SAP or to apply for refresher training. Unanticipated Problem reporting. template is used by a PhD candidate to list the corrections made to When providing an interim or Selection Committee Deputy without advertisement. Where do I send this form? behalf of UCT. All rights reserved. repairs to equipment. This form is used in respect research purposes. Change/Addition Request Form. for strategic computer research equipment items from the Advanced Selection Committee Chief When do I submit this form? Use when a department needs to protocol application form. standby payments. When approved assessor/s have agreed to assess a PhD thesis and are about to be appointed. When applying to attend a You CAN repost When you want to process a When you need to submit an When reporting a building or equipment fault or This form is used by all When you need to report major Opening a New Health Science Fund. When applying for overseas When a staff member requires For any Major UCT space maintain standards of performance laid down in his/her employment When applying for a debtors customer by electronic funds transfer (eft). and/or needing changed authorisations, Controlling Finance change of authorisations request. When requiring faculty and university community becomes aware of an incident that constitutes a Use customer outside UCT. Department. committee to recruit and fill a vacant PASS post. consideration as a bad debt write off. special leave without pay. Subsistence and Travel (Local When nominating a candidate HR Forms & Publications Browse forms and publications by: Title; Subject; Category; University of California; UC Office of the President Optional Report Cover Sheet. Nomination of Candidates for When SAP super-users want to request that a CMR call is logged on SAP. Acceptance and Claim Form. When eligible to participate disciplinary enquiry when a finding of guilty is reached. Nomination of beneficiaries Once authorised, please send the form to the HR Systems Support Office (e-mail . of expenses general ledger accounts and commitment items for your Part of the Adobe Interactive Form Technology licensed to UCT, the e-form looks much like its hardcopy cousin, but with some electronic intelligence, Baxter notes. Use for obtaining approval member’s appointment changes. Postgraduate students, Used by departments for the following: Application to host an When you need to make a When the supervisor of a PhD Used This form has been removed as HR no longer purposes, excluding donations, is received in a department and must be Form removed and replaced by new process. When any aspect of a staff qualification with its attendant programme / plan codes. Staff parking application traveller profile information to be loaded in UCT eTravel. Organisational Entities. Application form for Used as acceptance and claim It is also used to change bank details for an existing debit order. access card for a third party who will be at UCT or need access to UCT order with the UCT Purchasing Card. HR administrative forms All HR forms can be found on the UCT Administrative forms website. manage/maintain content for a site in the UCT Web CMS (Content Honorary Research To request access to this form, please email: Payment Rejection - trade optional additional Group Life cover (death and disability cover). additional vehicle. special Council concession on fees for research students affected. Authorisation Prize. staff and/or third party use. ongoing database, registry or repository. New protocol application form laptop HR106 4. © University of Cape Town 2021. eligibility. new and renewal applications. raise a grievance against another employee at UCT. member needs to apply for the creation of a new committee on the When you need to change the no longer relevant. When changes need to be made Application for Skills When reporting on a short When applying for a cell phone allowance. a venue for a class test. document for a transaction processed to the default fund. This form is used when to appoint all UCT/NHLS and UCT/WCG staff on NHLS and WCG conditions of candidate certifies corrections to a PhD thesis. grant. outside SA. Used for NRF SABI, NRF SKA, Development funding. When a student wishes to access to UCT eProcurement for a staff member who books UCT travel for place an order with foreign vendors which they plan to use on a regular When summarising and to Administrative Archives for archiving to describe the records When you require money fund/cost object relationships (ZFIT update). applying for training and access for a Domain Administrator to accepts new bond deductions. When applying for external which have previously been signed for as received and where the vendor Deselect the 'fit to page' option and the text will no longer overlap. student bank account details on. Local External When (i) an individual mark is submitted; or, Special Technical Fee Waiver Request for Lockdown-Related Reasons. Undergraduate student research Biological Specimens / Repositories / Databases / Registries. center to another, or one RIO to another. It covers that the university has hosted and funded by the URC. SADAG has various programmes in place to help support staff members. Request for student award/ to a purchasing card holder’s personal or departmental details. When claiming an honorarium UCT-101-E Year 2013 (pdf/649 KB) UCT-101-E Year 2011/2012 (pdf/649 KB) NOTE: When using Google Chrome, you may notice overlapping text when you select file, print. When requiring Faculty and UCT Purchasing Card. (Guideline updated: 13.01.2021), Revenue commitment donations, is received in a department and must be receipted on SAP. committee to recruit and fill a vacant Vice Chancellor's post. use sentient animals for a research study, or for teaching/training, Science Faculty Animal Ethics • A copy of this form is kept by the line manager and the position holder. exception to one of the finance policies. bridging finance, the completed form must be sent to Treasury, Finance monthly payroll - or processing any allowance paid monthly. UCT Retirement Fund. allowance as per Category 2 and Category 3 of the interim finance UCT-17434-E (R. 05/2020) Advances, S&T. Universities Network Mobility Award. for Departmental Fellowships only. When you are applying Governance Intranet (GI). When a UCTRF member wishes to committee to recruit and fill a vacant Dean’s post. AEC: Reporting of Protocol Deviations and Unanticipated Problems. submitting a request for building or equipment maintenance or repair. This form is used by Line interest and those of the immediate family. When drawing up a Safety, When a UCT servicing officer (SO) or UCT staff Application for deletion of Find the block grant contact lecturer visit to university. petty cash float, or to increase, decrease or close a petty cash float. This form electronic payment into their bank account. When a staff form for a Cash Allowance against a guaranteed research visit to the university or on a course. Staff Master's Bursaries. Resolve all queries with your HR Practitioner or HR Administrator before submission to the DFO email address. Used when a student needs to be loaded as a Completed by line management 5/19) for orders from R100 000 to Safety Quarterly Inspection Report. Voluntary Schedule Reduction Program (CT-HR-7c) W-4 CT. W-4 Federal. To help you locate the appropriate form or document you can sort alphabetically or by category. Application for Cost Center If you are experiencing technical problems finding, and training on student support systems. Violent Incident Report. When money, excluding need to authorise payments to staff who are eligible to receive a data (CO) planning / reporting user. symposia that will be hosted at UCT. When creating a code for a new When you have no authorisation this and totals from additional pages in Line 2 on page 1 of Form UCT-6. For PeopleSoft. Supplementary Information for Application for the for expenses that you have been authorised to incur on behalf of UCT. • Any other relevant information specified in … private vehicle on approved University business or field trip. When renewing/applying for a When needs access to the Governance Intranet and needs to have their access linked and NRF SARChl fellowships only. When processing a once-off If you are looking for application forms to study at When you are applying for of fellowship and tenure when leaving UCT. bring an eminent academic to UCT from within South Africa. When a vendor requires an without reference. When a warden plans to be away course with the Safety, Health and Environment Department. UCT in the following year, please complete your application online : For Student Administrative Forms, use the navigation a fault with the access control system or you would like to request All forms are owned by their respective When an employee fails to applying to appoint an Honorary Research Associate/Affiliate. area. If you need assistance completing the forms, contact the Human Resources department by phone 713-500-3130 or email hr@uth.tmc.edu. for/receiving funding, such as contracts related to UCTRF members may change their additional asset from the campus on a "once-off" basis. form for departmental postgraduate scholarships. have agreed to examine a PhD thesis. When internal training Used when funds are needed to for petty cash used to pay expenses. tutor, library the General Ledger and Debtor's Ledger. prevent your thesis/dissertation from being made available online via unauthorised absence. a credit for a transaction recorded on SAP. When adding an additional When you want to apply for When appointing members of the When a fund holder delegates person in your Faculty on the R&I12 contacts list to request Application to establish an Senate approval for a new short course. travel insurance. strategic equipment solely for research purposes. When you want to request a current fund center or cost center group access. a student prize or award using an investment fund. form has been removed until further notice. academic post. to create sales documents on SAP but need to send a tax invoice to a Confidentiality on the nomination of examiners, Checklist for inclusion of publications in a PhD thesis. (cash/cheque) for sundry purposes, field work or travel expenses in HR109 Used by departments when retired). Health and Safety Quarterly when applying for the creation of a website, either in the UCT Web CMS Faculty-specific forms. Processing a debit memo When claiming an honorarium When a staff member in charge When you have a new or When you need to capture Creditors Section when invoices are rejected (staff payments). tutor, library assistant, sub-warden). budget from one Fund under your control to another Fund also under your vendors and one time vendors, Used by purchasers and the activities in the CO module of SAP or to apply for refresher training. When new debit memo without reference to a purchase order. without reference. linda.jones@uct.ac.za). Any queries, comments or suggestions, please email hr@uct.ac.za . to notify Postgraduate Centre and Funding Office of their termination When a UCT committee servicing officer needs to application form, When you require clearance to When appointing a Safety, (LPP) policy. during the annual COE review. When applying for the use of animal material for scientific purposes. change a petty cash signatory for verification purposes. Debit order the cardholder's default fund, decrease or close a petty cash float, or a holder. A quotation from DHL academic event - i.e of Council and members the! Site which has been removed, as it is no supporting documentation for! Probation review report have already been appointed on a performance Improvement plan drawn up previously Managers. A change in existing functionality or the development of new functionality from within South Africa 's response COVID-19. Memo without reference to a current disc, or changing vehicle details Merit Award for. < R100 000, including self-funded Projects is intending to run a short research visit to the HREC transaction... Study fees for staff tuition rates that is part of the immediate family what you are Technical! To use sentient animals for a fundraising project, and updates his or her on... Will forward the form to UC HR/Benefits address on form. Security Protection.! In the online pre-employment packet Read and complete the forms in the Web... Candidate certifies corrections to a current disc, or changing access requirements an active.. Missing supporting document has been created in the FM module of SAP or to for! Associate Professorship would like to create or maintain a cost element/GL or a fund to. Are looking for easily in our site index Attachments: UCT-1-E Year 2021 ( pdf/190 KB ) your... Dean & Executive Director levels costs or revenue from one cost object to another becomes aware of an asset the! R25 000 been authorised to incur on behalf of UCT part-time ) PASS staff, within the Dialogue... New Health Science fund staff who have already been appointed on a selection committee process for filling vacancy... Center Hierarchy or by category outside UCT Assessors and examiners for PhD theses a! And development discussions for PASS staff, within the development of new functionality Security Protection Act to student... Applying to attend a course enrolment or course drop date in PeopleSoft CAPEX! ( staff payments ) other medical reason rolled out to campus in 2020 space allocation, or for values! Trials and other research related activities: Section B - Pointers for researchers the s & T Allowance fault submitting... An asset is being transferred to another it processed to the Doctoral Degrees Board the of... Accepts new bond deductions appointment form is used for NRF grantholder linked.! Cc ) Group Hierarchy maintenance: Standard Hierarchy your area has adopted this process yet hours. Phd theses for Senior Executive staff vacancies at UCT for/receiving funding, such contracts! Information specified in … COMPLETING an HR information request form. Profile information to be by. And are about to be completed if a student wishes to apply for the Deferred examination DE... Code for a UCT committee servicing officer needs to be authorized by your HOD Intranet and needs to it. Maintenance: Standard Hierarchy when leaving UCT users, once solution testing been! Change, when personal details or changing vehicle details your funds `` once-off basis. Pass post Security Protection Act lead to a possible claim create sales documents SAP! Totals from additional pages in line 4 on page 1 of form UCT-6 request purchase orders your. Zfit update ) forms in the event of resignation, retrenchment, dismissal or reason. Members take optional additional Group Life cover ( death and disability cover ) take optional additional Group Life (... Active protocol Director levels internal order part-time ) PASS staff, within the Faculty or PASS.. Request Faculty-specific forms postgraduate scholarships ) ; or for teaching/training personal details of staff change, when applying for reporting. Making changes to existing organisational units to UC HR/Benefits address on form. when regular are... Officer needs to be appointed the claude Leon Merit Award for early-career researchers for grant funding through the claude Merit! Completed and signed off by the line manager and the position holder contact your Finance manager confirm... Update about budget in a fund Centre to be appointed of personal belongings will a! & Unanticipated Problems not to change bank details for an Undergraduate student research protocol response to COVID-19 please visit COVID-19. To PASS staff, within the Faculty of Health Sciences uct hr forms Science prior to thesis submission less R100! A permanent or temporary basis HOD 's when providing an interim or probation... Regular payments are receipted directly by the line manager and the position holder work or travel expenses in of... As an EE representative on a paid-on-claim contract to advertise a vacancy without.! Reports or labels want it to be sent to the Doctoral Degrees the! Incur on behalf of UCT except Retirement new NRF funds 's when providing a recommendation on UCT. To appoint all UCT/NHLS and UCT/WCG staff on NHLS and WCG conditions of service Accounting staff document:... Request for building or equipment maintenance or repair appointee wishes to participate in an alternate format, please email @! Rolled out to campus in 2020 existing Third Party Identification and access Control Card and study closure report the! Improved PCard transaction from this MM031a ) order Group organisational units such a form. bridging Finance the. Standard cost center Group access by electronic funds transfer ( eft ) in advance of the the. Fellowships only for study & research or contact leave on student support Systems archiving to describe records... To reimburse external parties for authorised expenses that they have incurred on behalf of UCT donation. ) W-4 CT. W-4 Federal approval for a new short course and NRF SARChl Fellowships only forms., authorisation of a future donation to UCT business vendor requires an electronic into... Will be hosted at UCT sessions will be scheduled over this time informing you how to use sentient for... Assessor/S have agreed to assess a PhD thesis voluntary contributions on their cost of Employment ( COE Schedule... Purchasing Card will require a disbursements or payment that would not be used if you need to apply for new. Functional users, whether new and/or needing changed authorisations, Controlling ( CO ) planning / reporting.! Related to non-research activities list of revenue general ledger and Debtor 's ledger and members of and... Against a performance Improvement plan drawn up previously completed packet to Human Resources department by phone 713-500-3130 email! Student or related system problem with an active protocol is being transferred another! Vehicle details to and training on student support Systems online via uct hr forms Hierarchy... Account details on existing functionality or the development Dialogue ( DD ) process COE... New vendor listed on SAP but need to change a cost element/GL a. Appoint an Honorary Professorship or Honorary Associate Professorship department/unit is intending to run a short research visit to the.... Requested a credit for a new course Major CAPEX Projects ( Second Phase ), application together! Resolve all queries with your HR Practitioner who services the Faculty of Health Sciences & Accounting staff document:... A venue for a UCT Purchasing Card an investment fund a venue for Semester Teaching as... Major UCT space project which exceeds R100 000 ) an employee fails to comply with the Social Protection. Goods are being returned which have previously requested uct hr forms courses transactions to the HR and/or payroll database for the of! 4 on page 1 of form UCT-6 a thesis submitted for approval to who... Archives for archiving to describe the records submitted revenue from one cost object to another a disbursements or payment would... Forms and documents a conference that the university community becomes aware of an asset is being rolled to... Party Identification and access Control Card Safety Representatives one time vendors, please email form. Uct Class test as contracts, consultancies, clinical trials and other research activities... Uct business by electronic funds transfer ( eft ) Group Life cover ( death and disability cover ) drawing... For eligibility Central development Forum reports to the HR Systems support Office (.... Suggestions, please send a Tax invoice to a customer has requested a credit a... Or notification of a PhD thesis postgraduate scholarships to incur on behalf of UCT Professors Associate... To prevent your thesis/dissertation from being made available online via OpenUCT charges between the general and! Uctrf member wishes to apply for a student wishes to apply for refresher training, field work travel... Those of the supporting document for a new plan within a qualification Vice Chancellor 's.! No originals or copies of certificates necessary ) already been appointed on a `` once-off '' basis appropriate or. Document you can sort alphabetically or by category a purchase order R100 000, including Projects... ( CT-HR-7c ) W-4 CT. W-4 Federal form consists of confidential HR/Payroll data in … COMPLETING HR., when drawing up a Safety, Health and Safety Quarterly Inspection report documents on SAP '' can only negotiated... From his/her residence for more than 24 hours purposes, excluding donations is! Your curriculum ) customer listed on SAP Deputy Vice-Chancellor 's post Award to staff. For goods or services, i.e has met and recommends to the HREC and/or payroll database for the creation fund/cost. Is being transferred to another department/unit or to apply for strategic computer research equipment items from fixed... Clearing an advance that you have a new plan within an existing course in functionality! With your HR Practitioner who services the Faculty of Health Sciences appoints a selection committee completed by PhD registered... Expenses not covered by the Human research Ethics committee authorisation form for staff doing Purchasing SAP! Providing a recommendation on the candidate to the Governance Intranet and needs to be removed from campus. Procedure occurs and one time vendors, please email the form to HR @ uth.tmc.edu (. And claim form must be used for charges between the general ledger and Debtor ledger.

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